Technical Writing, Project Specification Plan

Project stipulation plan Sign- run into sheet Name and Job title Involvement in the formulate Signature Sharon Shameful,Chief Executive -Signs off the abide as a whole-Authorisation of interviews-Signs of on bare-ass protrude proposals Nathan SafeHuman Resources -Hires new module & also answerable for their interviews-Hires the skillful writer-In lodge of keeping up to date with staff reviews and describe to management M maveny Penny Chief Financial Officer -Signs off financial implications of the new policies and processes. Will provide financial background on health and natural rubber training of staff. Mathew jack of all tradesHealth & Safety policeman & temporary aliment manager -Signs off on the health and natural rubber implications of the new policies and processes-Checks that appropriate health and safety social occasion is implemented by all staff. -In charge of maintenance of all machinery and also trains new staff in employ these. Hayden Star round Supervisor -Supervisor ground staff-Interview new staff alongside human resourcefulness manager-Trains new staff in machinery Purpose The purpose of this documentation project is to come up with a new, improved process to prevent either future accidents involving dangerous equipment and providing employees with improved policies with proper health and safety procedure to prevent these accidents. The deliverables are * A description of the new process, written up as business proposal, which pull up stakes include a swim pass diagram illustrating who does what, at which level. * Dangerous Equipment use policy. * Procedures or instructions for one of the employees.The purpose of the documentation give be revised at quotidian meetings with the project manager, Nathan Safe. Definition of Audience Document Audience Audience definition Business Proposal for training new staff and existing employees in the safe use of equipment Management team Has a good acquaintance of finances an d council operation as well as health and safety in relations to dangerous equipment Dangerous equipment use policy whole Employees Ground knowledge of all equipment. Some already experienced in use of dangerous equipments. Are motivated to learn more subsequently what has happened to a staff member. Procedure for Health and Safety and Maintenance officer Mathew Handyman Knows all ab forth the machinery on hand and also their safety policies, but needs to be more proactive. Note 1. Bruce alongside with his supervisory program Hayden and 2 other colleagues leave behind be unattached throughout the project for user testing Relationship of these documents to others The new documentation pull up stakes alternate the outdated Dangerous equipment use policy that has proved to be ineffective. The new policy and procedures must * Follow proper health and safety codes act by ACC Fit with the councils financial budget * Fit with local councils habitual health and safety policies Prod uction Information The business proposal impart be presented in both electronic and paper form. The electronic facsimile will be make it easy for new additions. The proposal will consist of 2 3 pages and will also include at least one swim-lane diagram (in colour). The dangerous equipment use policy will be delivered as one page printed document. This will be give out to all ground staff and also copies will be affix in the staff room in the maintenance shed.Intranet saddle will also be available to staff via the council network. Procedures will be only handed to one employee who will have to include this in action daily. Writers requirement Project will be mainly carried out on the premises of Maurati local council. Finalising and part of the writing will be done at the technical writers home office. During the project, the council will provide the technical writer, * Access to meeting rooms for interviews * Access to relevant documents * Access to scanner Admin will be assi sting with all the printing and scanning.Originals will be printed by the technical writer at his preferred printing press. Nathan Safe, Money Penny, Mathew Handyman and Hayden Star will all be available for interviews during business hours. Sharon who is soon busy with the local gala will only be available on Friday. Ground staff will be available during their posted times, however, this will only be during their lunch hours. Free lunch vouchers will be handed at each interviews to all ground staff for taking time of their lunch to come for an interview.The technical writer will report all interview of staff to Nathan Safe. Schedules and Milestones Project Stage conditional time of Completion Initial Research * Informal talk with lag * Relevant document investigations * Scheduling with SMEs 15 May 2012 Development of the project * Actual interviews conducted * Rough swim-lane diagram 16-18 May 2012 Draft proposal end up 20 May 2012 Draft Policy and procedure documents complet e 23 May 2012 Feedback on proposal and policy draftsTesting of procedure draft 24 May 2012 Revising & Editing 25 May 2012Documentation entire 4 June 2012 Constraints Delays will be inevitable. Budget Technical writers work Cost Researching 10 hours $60 x 10= $600 outline Stage $60 x 5= $300 Interview Staff and facilitating user-testing (vouchers will be provided free for charge to interviewees) $60 x10= $600 Training individualistic on Procedure $60 x 10 =$600 Revising & polish 10 hours $60 x 10 =$600 Printing & Disbursement (standard) $250 primitive $2,950 + GST